All organizations have records, but public records are a special category only found in government. The laws governing public records are state specific and Florida has one of the broadest and most open-access policies in the United States. Florida Statute Chapter 119 is our Public Records Law and is frequently referred to as the Sunshine Law.
The definition of a public record as stated in Chapter 119 is “…all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.” Additionally, the statute provides 3 principles that govern an agencies responsibility to provide access as:
- Each government agency is charged with the responsibility of safeguarding its public records.
- Government records are open for personal inspection and copying by any person.
- Providing access to public records is a duty of each agency.
Unless an exemption exists in the statute, for example, medical information or social security numbers, the records must be made available within a reasonable time to the public upon request. If access is denied, the legal citation of the exemption will be provided. There are over 1,500 exemptions in which the State of Florida has identified a specific record or part of a record that are exempt from disclosure to the public.
The Lake Worth Drainage District (LWDD) provides many frequently requested records like board minutes, financial reports, maps and correspondence on our website at www.lwdd.net. Recently two new functions have been added to the website – E-Services Portal and Mapping Portal. The E-Services Portal is where users can submit and search for permits. The Mapping Portal allows users to report damage to the canal system as well as search for canal rights-of-way, flood control infrastructure and much more.
If you are unable to find the records you need on the website, a public records request can be submitted. Requests for records do not have to be submitted in writing; however, a request form at www.lwdd.net/contact/public-records-request was created to help facilitate the process. Regardless of the method used when making a request, it is important to be specific about the records you are requesting and if possible, include the date range. A very broad and ambiguous request can take longer to fulfill and the cost of production of extraneous records may be burdensome to the requestor.
The LWDD is committed to providing open and prompt access to the agency’s public records and staff is committed to assisting the public in obtaining the information they need.
LWDD Is Open and Transparent
/in NewsAll organizations have records, but public records are a special category only found in government. The laws governing public records are state specific and Florida has one of the broadest and most open-access policies in the United States. Florida Statute Chapter 119 is our Public Records Law and is frequently referred to as the Sunshine Law.
The definition of a public record as stated in Chapter 119 is “…all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.” Additionally, the statute provides 3 principles that govern an agencies responsibility to provide access as:
Unless an exemption exists in the statute, for example, medical information or social security numbers, the records must be made available within a reasonable time to the public upon request. If access is denied, the legal citation of the exemption will be provided. There are over 1,500 exemptions in which the State of Florida has identified a specific record or part of a record that are exempt from disclosure to the public.
The Lake Worth Drainage District (LWDD) provides many frequently requested records like board minutes, financial reports, maps and correspondence on our website at www.lwdd.net. Recently two new functions have been added to the website – E-Services Portal and Mapping Portal. The E-Services Portal is where users can submit and search for permits. The Mapping Portal allows users to report damage to the canal system as well as search for canal rights-of-way, flood control infrastructure and much more.
If you are unable to find the records you need on the website, a public records request can be submitted. Requests for records do not have to be submitted in writing; however, a request form at www.lwdd.net/contact/public-records-request was created to help facilitate the process. Regardless of the method used when making a request, it is important to be specific about the records you are requesting and if possible, include the date range. A very broad and ambiguous request can take longer to fulfill and the cost of production of extraneous records may be burdensome to the requestor.
The LWDD is committed to providing open and prompt access to the agency’s public records and staff is committed to assisting the public in obtaining the information they need.
Assistance for HOA Boards
/in News, ResidentialThe Lake Worth Drainage District (LWDD) wants to make your job a little easier. Whether you are a newly elected board member or have served on your community’s board for years, it is not possible to know the answer to every question. Still, you must communicate, educate, and protect your residents. To help, LWDD offers many avenues to assist community leaders in meeting this responsibility. Listed below are a few:
LWDD is not just your local Drainage District, we are your partner in providing the information and resources about flood control your residents need.
Your Question Answered
/in News, O & MWhere can I find information about LWDD’s bidding process?
LWDD purchases goods and services from various vendors throughout the state. Our procurement practices promote fairness and encourage diversity and are consistent with applicable laws, policies, and procedures. LWDD encourages qualified vendors and contractors to respond to solicitations by submitting offers and proposals. LWDD is now posting its competitive solicitations using the online platform, DemandStar. The link can be found at www.lwdd.net/doing-business . Vendors are not required to pre-register with LWDD, however vendors may choose to sign up for email notifications when business opportunities are posted at www.lwdd.net/enotifications.
Canal Restoration & Maintenance – What’s Next?
/in News, O & M, ResidentialNearly eight years ago, the Lake Worth Drainage District (LWDD) embarked on a large-scale Canal Rehabilitation Program. The Canal Rehabilitation Program includes removal of trees, vegetation, and structural encroachments located within the LWDD rights-of-way, as well as the restoration of canal banks to their original design to enhance drainage and provide adequate maintenance access.
The initial focus of the Canal Rehabilitation Program was removal of vegetation that threatened drainage and obscured right-of-way access. In 2024, LWDD will complete removal of vegetation from over 180 miles of canal rights-of-way. In the future, the rehabilitation program will shift focus to restoration of canal banks and removal of structural encroachments within the rights-of-way.
Over the decades, some areas of the canal system have experienced erosion or sloughing of soil materials from the canal side walls and/or the buildup of decomposing vegetation on the canal bottoms. These occurrences can modify the shape, location, and depth of the canal. The canal bank restoration projects will bring the affected canals back to optimum flood control function. Operational tasks may include dredging of the canal bottom, reshaping of the canal bank and realignment of the canal channel. Included in the project is the analysis of the LWDD’s canal system with computer-aided modeling. This data will assist water managers with planning for future water control and supply needs.
As seen in the diagram below, the typical design of an LWDD canal allows stormwater runoff to flow away from the canal channel. A proper canal bank design should direct stormwater runoff into the drainage system facilities of the neighborhood such as swales, street drains and stormwater ponds. Regional water management regulations do not permit stormwater to flow over the canal bank and into the canal channel directly. Community associations should note that poorly maintained grading of their property can create pooling or flooding issues during rain events. Additionally, failures in encroaching irrigation pipes, pool drains, or roof gutters may cause dangerous washouts in residential yards and on the LWDD rights-of-way. The association may be liable for damages resulting from the installation of unauthorized encroachments or lack of maintenance. It is in the best interest of the community to plan and budget for future repairs to property grading and the removal or relocation of encroachments.
LWDD looks forward to working with our community associations and residents as we take the next step toward enhanced flood control. For questions or to find out ways you can help with the Canal Rehabilitation Program, contact us at info@lwdd.net.
When The Wind Blows and Rain Pours – Don’t Be This Guy
/in Hurricanes, News, ResidentialThroughout the year the Lake Worth Drainage District (LWDD) is available to assist residents, board associations and property managers with understanding the operation and maintenance of the drainage system within their neighborhood and the important role they have in providing effective flood control for the community. LWDD Field Representatives are each assigned a specific area within the LWDD boundary to provide this assistance. But when the wind starts to blow and rain pours, it’s all hands-on deck! The LWDD staff’s focus switches from day-to-day tasks to storm response. During this time there is less opportunity for staff to address the public’s education or outreach needs. So don’t be this guy:
This guy mistakenly assumes it is LWDD’s role to open and close the association’s discharge control structure in response to rainfall. The operation and maintenance of the discharge control structure is a coordinated function between LWDD and the community. It is the community’s responsibility to open and close the structure in accordance with LWDD’s instructions/authorization.
This guy will call LWDD staff during the storm requesting to be included in the email distribution list. Staff will do their best to accommodate this request. However, please take time to do this before the start of storm season on June 1. Your community association may pre-designate who should be contacted for emergency alerts and instructions. This registration can be found at www.lwdd.net/authorization-contacts.
This guy doesn’t maintain the drainage infrastructure within the community. He incorrectly assumes that LWDD staff will come out to his community and inspect and make necessary repairs throughout the year. The drainage infrastructure within the community is the sole responsibility of the association. Drainage infrastructure may include items like stormwater ponds, underground pipes, discharge control structures, swales and street drains.
This guy doesn’t keep up with vegetative removal and wonders why his neighborhood streets are flooding. Debris blocking the grate of a street drain can quickly create a localized flooding issue for a neighborhood. Unkept landscaping can topple over in high winds, damaging buildings, cars and injury to residents. Depending on where vegetation lies, blockage to drainage flow can occur. Watch this short video that demonstrates a real-life street flooding event at https://youtu.be/d5vMXatzqVc.
This guy is uninformed and doesn’t know where the key to the community’s discharge control structure is located and has never tried to open the operable mechanism. He may not have the tools needed to access the structure if located below ground. He may break the operating portion of the structure due to lack of experience. This guy will find it near impossible to resolve the issues during the weather event.
Before the wind begins to blow and rain begins to pour, visit LWDD’s Storm Response webpage at www.lwdd.net/storm-response for the information you need to keep you from becoming this guy.